Top Notion Templates for Freelancers to Streamline Work

Use Notion as an all-in-one workspace for your freelance business.

Written by
Swaliha Baza
Published on
February 3, 2024
best notion templates for freelancers

Are you looking for the best Notion freelancer templates to better manage your work?

In the freelancing world, time is money. And as an independent worker, you’re no stranger to the challenges of self-organization. From juggling multiple projects to tracking invoices, the administrative side of freelancing can quickly take up precious hours that could be spent working. That’s why you need a system that can help you productively manage your time.

In this article, I will share with you the best Notion templates designed for busy freelancers like you. These templates will help you better track clients, manage projects, oversee your finances, and more.

Common Challenges Freelancers Face Without a System

Freelancers without an organized system face many challenges that can seriously impact their productivity and profitability. Here are some of the most common issues:

crossDifficulty tracking tasks and deadlines: With multiple clients and projects, it’s easy to lose track of what needs to get done and when. Missing deadlines can damage your reputation and result in you losing clients.
crossLosing track of client communications: Emails, calls, and messages can quickly get buried, making it hard to maintain professional communication with clients. This lack of organization frustrates clients.
crossInvoicing delays and errors: Without a process to manage invoices, getting paid on time becomes difficult. Incorrect invoicing leads to missed payments and unnecessary time spent sorting out problems.
crossNo overview of income and expenses: Finances easily become unclear without an accounting system. This makes budgeting and predicting revenue extremely challenging.
crossDuplicated efforts: Lack of documentation around processes and projects often means redoing work when picking up an old project again. This redundancy equals lost time and revenue.
crossDifficulty determining capacity: When project details live in various notebooks, it’s tough to visualize the upcoming workload and availability for new projects. This makes managing workflows and planning future work nearly impossible.

How Does a Centralized System Streamline Your Freelance Operations

A centralized system brings many advantages that allow freelancers to streamline their operations. Here are some of the key ways a unified system like Notion optimizes a freelance business:

Centralized Project Organization: Rather than having information distributed in different apps and notebooks, everything related to a project lives in one workspace. This makes managing workflows and collaborating with clients far easier.
Provides an overview of upcoming deadlines: With all tasks and due dates documented, you can clearly see what needs to get done in the coming days and weeks. This makes planning and prioritizing seamless.
Enables easy tracking of billable hours: Time-tracking integrations allow you to monitor all hours worked on client projects in real time. This ensures accurate invoicing and prevents revenue leaks.
Centralizes client communication: Client interactions such as meetings live in associated project pages. This creates a complete history with each client for easy reference.
Document repeated tasks to build efficiency: For repeated processes, you can create SOPs to standardize your workflows. This saves time reinventing processes.
Allows financial management in one place: Monitor income, expenses, and profitability without toggling between apps.

Now that we’ve covered the benefits of a good system, let’s take a look at the best freelancer templates for Notion.

Best Notion Templates for Freelancers to Streamline Their Work

1. Freelancer Toolkit

freelancer toolkit pro

πŸ§‘β€πŸ¦±Creator: notionzen

πŸ’²Price: $49

⭐Rating: β˜…β˜…β˜…β˜…β˜…

Freelancer Toolkit is a complete system that helps you manage all aspects of your freelance business from a single dashboard. It has everything you need to manage and collaborate on projects, create proposals, get paid, track finances, and automate your workflow – all from one app.

Key Features

  • Add projects and tasks to track everything in one place.
  • Visualize your project milestones & deadlines on a dynamic timeline and track your progress as you go.
  • Track your time and invoice your clients with ease using the built-in feature.
  • Manage your clients and contacts with a CRM system that allows you to save notes, feedback, and contracts.
  • Financial dashboards to visualize expenses, income, invoices, and taxes.
  • Keep important files in one place so you can access them whenever and wherever you need them.
  • Documentation Hub to standardize repeated processes.
  • Take and organize your meeting notes in one place.
  • Automatic tasks, finance, and meeting reports using advanced formulas to gain insights and optimize your freelancing efforts.

➑ Get Freelancer Toolkit

2. Automated Freelancer Dashboard

automated freelancer template

πŸ§‘β€πŸ¦±Creator: Rames Quinerie

πŸ’²Price: €79

⭐Rating: β˜…β˜…β˜…β˜…β˜†

Automated Freelancer Dashboard is a simple and user-friendly template that focuses on the core. You get a clean interface that is easy to navigate and get around.

Key Features

  • Create and track different types of projects and manage their tasks easily.
  • Generate invoices and monitor your income and expenses with monthly and yearly reports.
  • Set and track your objectives and key results (OKRs), and see your progress and achievements in a dashboard.
  • Store and organize your notes and decisions in a library, and access them anytime you need them.
  • Plan and schedule your content for newsletters, blog posts, and social media posts.

➑ Get Automated Freelancer Dashboard

3. Freelance Pro

freelancer pro

πŸ§‘β€πŸ¦±Creator: Rosidssoy

πŸ’²Price: $19+

⭐Rating: β˜…β˜…β˜…β˜†β˜†

Freelance Pro is another simple template that helps freelancers manage everything with ease. It includes a stunning portfolio page, a curated resource library, and a goal-setting feature to help them grow their business and achieve success.

Key Features

  • Clear dashboard with an overview of everything.
  • Client portal to track the status of your leads and clients.
  • Project and task management with a timeline feature.
  • Financial dashboard to help you make informed decisions and boost your profitability.
  • Portfolio feature to showcase your work, skills, and client testimonials.

➑ Get Freelance Pro

4. Pitch Like A Pro

pitch like a pro

πŸ§‘β€πŸ¦±Creator: Type A Creative

πŸ’²Price: $34

⭐Rating: β˜…β˜…β˜…β˜†β˜†

Pitch Like A Pro is a freelance template specifically designed for freelance writers who are looking to streamline the pitching process and organize everything in Notion.

Key Features

  • Dashboard that gives you an overview of your ideas, pitches, assignments, and follow-ups.
  • Workflow framework that guides you from ideation to publication.
  • Connected Databases that help you keep track of your pitch history and invoice status.

➑ Get Pitch Like A Pro

5. Notion Freelancer Board

freelance board

πŸ§‘β€πŸ¦±Creator: Solt Wagner

πŸ’²Price: $29

⭐Rating: β˜…β˜…β˜…β˜†β˜†

Notion Freelancer Board is that simplifies and streamlines the work processes of freelancers. 

Key Features

  • Create and manage projects, tasks, set deadlines, and track progress.
  • Keep a record of your income and expenses, generate reports to analyze your financial situation, and plan your budget accordingly.
  • Keep track of your clients’ contact information, project history, and communication.
  • Schedule, create agendas, take notes, and follow up on your meetings with clients.

➑ Get Notion Freelancer Board

More Freelance Templates

6. Freelance OS

freelance os by ismail

πŸ§‘β€πŸ¦±Creator: Ismail

πŸ’²Price: $9+

⭐Rating: β˜…β˜…β˜…β˜†β˜†

Freelancer OS is another template that includes everything a freelancer needs to run their business. While the illustrations in the template are not the most visually appealing, the template is functional and serves its purpose well.

➑ Get Freelance OS

7. Freelance Pro for Brand Designer

freelance pro for brand designer

πŸ§‘β€πŸ¦±Creator: Branding Board

πŸ’²Price: $15

⭐Rating: β˜…β˜…β˜…β˜†β˜†

The Freelancer Pro template is designed specifically for brand designers and includes features to help them run their business efficiently.

➑ Get Freelance Pro for Brand Designer

8. Freelance Client Portal

ultimate freelance client portal

πŸ§‘β€πŸ¦±Creator: Studio Flourishly

πŸ’²Price: $20

⭐Rating: β˜…β˜…β˜…β˜†β˜†

The Freelance Client Portal template has a bold design unlike other templates on this list. It helps freelancers streamline client communication and project management to make a good impression.

➑ Get Freelance Client Portal

9. Notion Invoice Manager

notion invoice manager template

πŸ§‘β€πŸ¦±Creator: notionzen

πŸ’²Price: Free

⭐Rating: β˜…β˜…β˜…β˜…β˜†

As a freelancer, managing your invoices can be a daunting task. You need a centralized hub to keep track of all your invoices. Notion Invoice Manager allows you to easily create professional invoices and manage them from a single location.

➑ Get the Invoice Manager Template

10. Notion Time Tracker Template

notion time tracker template

πŸ§‘β€πŸ¦±Creator: notionzen

πŸ’²Price: Free

⭐Rating: β˜…β˜…β˜…β˜…β˜†

Just like Invoices, another important tool for freelancers is a time tracker. The Notion Time Tracker lets you easily keep track of your time spent on different projects and tasks, and bill your clients accordingly.

➑ Get Notion Time Tracker

11. Client Hub

client hub

πŸ§‘β€πŸ¦±Creator: Hola Notion

πŸ’²Price: €20

⭐Rating: β˜…β˜…β˜…β˜…β˜†

Client Hub is designed to help freelancers save time on administrative tasks and manage projects and clients more efficiently.

➑ Get Client Hub

12. Freelance Income and Expense Tracker

freelancer income and expense tracker

πŸ§‘β€πŸ¦±Creator: Sanat

πŸ’²Price: $9

⭐Rating: β˜…β˜…β˜…β˜†β˜†

While project and task management are crucial for freelancing, this template focuses on the financial side. It provides a system to help freelancers track income, business expenses, and taxes.

➑ Get Freelance Income and Expense Tracker

13. Freelance Contract Template

freelance contract template

πŸ§‘β€πŸ¦±Creator: osenorth

πŸ’²Price: $3.99

⭐Rating: β˜…β˜…β˜…β˜†β˜†

This template provides freelancers with a legal contract template to help them skip the boring legal parts of their business and focus on closing client deals.

➑ Get Freelance Contract Template

14. Notion CRM – Freelancers Edition

notion crm freelancers

πŸ§‘β€πŸ¦±Creator: iReem

πŸ’²Price: $7

⭐Rating: β˜…β˜…β˜…β˜…β˜†

This template is designed for independent professionals to organize client information, record communication history, and schedule meetings.

➑ Get Notion CRM – Freelancers Edition

15. Ultimate Writing Dashboard

ultimate writing dashboard

πŸ§‘β€πŸ¦±Creator: Alyssa

πŸ’²Price: CAD$5

⭐Rating: β˜…β˜…β˜…β˜…β˜†

Designed for writers, Ultimate Writing Dashboard covers every aspect of your writing career; from outlining and drafting to finally publishing and marketing.

➑ Get Ultimate Writing Dashboard

That’s all for this list of the best Notion freelancer templates.

Ready to Manage Your Freelance Business More Efficiently?

Choosing the right Notion template is important for optimizing your workflow and staying organized as a freelancer. You’ll need a template that can help you with project and task management, invoices, client relationship management, contract management, time tracking, and other tasks.

The Freelancer Toolkit stands out as the best option. It has all the necessary features to run a freelance business smoothly. This all-in-one toolkit will optimize your workflow and productivity as a freelancer.

Ready to take your freelance business to the next level? Get the Freelancer Toolkit today and see how it streamlines your work!

freelancer toolkit pro

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